How an EDI System Works
Businesses that use EDI software and systems follow certain protocols for exchanging data electronically. Each transacting party is categorized as a trading partner and exchange mutual agreements that define a commercial transaction.
All subsequent transactions are then communicated in a standardized manner through an intermediate channel company called a Value Added Network (VAN) or via FTP with PGP encryption. The VAN is a third-party service provider that permits different trading partners to communicate through a central clearinghouse.
Set Up EDI Billing
(allow approximately 3-5 days)
Step 1: Complete an EDI Billing Customer Agreement document. To obtain the agreement, contact your PSNC Energy account manager. If you do not have an account manager, contact the PSNC Energy billing department. Complete, sign and return these documents to your account manager.
If you are a third party billing aggregator, complete a Third Party Agreement document. Complete, sign and return these documents to your account manager or the PSNC Energy billing department.
Step 2: Your PSNC Energy account manager will forward the contract to the PSNC Energy EDI billing department. The EDI billing department will explain the testing requirements and will schedule a date for testing to begin.
Step 3: PSNC Energy will then transmit a set of test invoices specifically used for EDI certification testing purposes to ensure the successful download of invoices into your financial processing system.
Step 4: Following the completion of all testing, your organization's account will be switched to EDI, and you will no longer receive paper bills from PSNC Energy. The EDI billing department will notify you when the first EDI invoice is initiated.
Preliminary Customer Requirements
- EDI Software - If your organization does not already have EDI capability, you will need to purchase and install EDI translation software. The software must be capable of receiving the American National Standards Institute (ANSI) X-12, Utility Industry Group (UIG), Transaction Set 810 Invoice.
- DUNS Number or Other Unique Identifier - You will need to obtain a Dun & Bradstreet Number (DUNS), a common company identifier in EDI and global electronic commerce transactions used on all EDI transactions by PSNC Energy. A DUNS number can be obtained by calling 1-844-241-5191 or by visiting the Dun & Bradstreet website. PSNC Energy can also accept a unique identifier for EDI billing transactions in lieu of a DUNS number.
Set Up EDI Payments
PSNC Energy also offers EDI payments through the ACH network, using the CCD+ or CTX format. For payment setup, execute two originals of the ACH agreement available from your account manager or by contacting Talesha Funchess in SCANA Treasury Services at 803-217-8404. Return to the address noted on the form.